Privacy Policy

Last updated: January 2026

Omnibosh Safety ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services, including the safesystems.pro platform and our consultancy services.

1. Information We Collect

Information You Provide

• Account Information: Name, email address, phone number, company name, and job title when you register for safesystems.pro
• Business Information: Holiday park details, site locations, staff information, and operational data entered into our platform
• Safety Records: Incident reports, inspection data, maintenance records, training records, and compliance documentation
• Communications: Messages, emails, and support requests you send to us

Information Collected Automatically

• Usage Data: How you interact with our platform, features used, and time spent
• Device Information: Browser type, operating system, and device identifiers
• Log Data: IP addresses, access times, and pages viewed

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices, updates, security alerts, and support messages
• Respond to your comments, questions, and requests
• Monitor and analyse trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and abuse
• Comply with legal obligations, including health and safety regulations

3. Legal Basis for Processing (GDPR)

Under UK GDPR, we process your personal data based on:

• Contract Performance: To provide our services to you
• Legitimate Interests: To improve our services and protect our business
• Legal Obligation: To comply with health and safety legislation and reporting requirements
• Consent: Where you have given explicit consent for specific processing

4. Data Sharing and Disclosure

We may share your information with:

• Service Providers: Third parties who perform services on our behalf (hosting, analytics, payment processing)
• Regulatory Bodies: Where required for RIDDOR reporting or other statutory obligations
• Professional Advisors: Lawyers, auditors, and insurers where necessary
• Business Transfers: In connection with any merger, sale, or acquisition

We do not sell your personal information to third parties.

5. Data Retention

We retain your personal data for as long as necessary to:

• Provide our services to you
• Comply with legal obligations (health and safety records may need to be retained for extended periods)
• Resolve disputes and enforce our agreements

Safety and incident records may be retained for up to 40 years in accordance with health and safety best practice and limitation periods.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Staff training on data protection

7. Your Rights

Under UK GDPR, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data (subject to legal retention requirements)
• Restriction: Request restriction of processing
• Portability: Receive your data in a portable format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Where processing is based on consent

To exercise these rights, contact us at hello@omnibosh.com.

8. International Transfers

Your data is primarily processed within the UK and European Economic Area. Where transfers outside this area occur, we ensure appropriate safeguards are in place.

9. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy or wish to make a complaint, please contact us: